Dataset Provenance & Audit Documentation

1. Executive summary

Consent

Verifiable consent records for every platform-collected asset

Languages

150+ languages delivered through enterprise engagements

Evidence

Single evidence bundle per delivery; JSON/CSV exports plus human-readable summaries

Lineage

Chain-of-custody from collection to delivery with timestamps and versions

Erasure

Right-to-erasure workflows with deletion evidence

Scope

Documentation depth and artifacts defined during scoping

2. The problem this solves

Most teams answer with partial logs, screenshots, and conflicting spreadsheets. The result: delayed launches, failed procurement reviews, and legal exposure. Engineering gets pulled in to reconstruct lineage across pipelines, vendors, and notebooks, weeks later, when evidence is already incomplete.

Training data with disputed consent creates legal exposure that surfaces during due diligence. Provenance documentation delivered with the dataset closes that gap before it opens.

3. What ships with every dataset

Provenance is delivered as a single evidence bundle instead of ad hoc screenshots and spreadsheets:

• Consent records linked to each delivered asset and version
• Chain-of-custody from source to delivery with timestamps
• Audit-ready exports: JSON/CSV plus human-readable summaries
• Version history and documented handling of exceptions

The bundle shows chain-of-custody and consent records tied to versions and timestamps, so procurement and compliance reviews reference one artifact set rather than reconstructed fragments.

4. Record-level lineage

Any delivered asset, version, and derivative can be traced through the documented processing chain: who collected it, under which consent framework, which QA gates it passed, and when it was packaged for delivery.

Access to data during production is role-based and logged, and reviewer workflows are documented so compliance teams can verify who handled which records. During an incident review, the documentation supports verifying whether a record or version was used downstream.

5. Regulatory mapping

6. Security and data handling

Encryption: In transit and at rest, with audit logging of administrative actions.

Access control: Granular, role-based access with reviewer workflows designed for compliance teams.

Residency: EEA residency by default; residency and deployment requirements are defined per engagement and documented in the DPA.

7. Frequently asked questions

What is included in an evidence bundle?

The evidence bundle can include provenance records for each delivered asset, consent documentation with timestamps and version references, chain-of-custody records from collection to delivery, QA results, an exception log, and version history. The exact artifacts are fixed during scoping.

How does this support EU AI Act Article 10?

EU AI Act Article 10 requires documented data governance for high-risk systems. YPAI delivers evidence for training data origin, consent status, and processing history, structured so your team can reference it during conformity assessment. YPAI does not perform conformity assessments or certify compliance.

How are GDPR erasure requests evidenced?

Erasure workflows produce deletion evidence: which records were affected, when the deletion was executed, and the attestation delivered to the client. Procedures and timelines are defined in the DPA.

When is the documentation delivered?

Provenance and audit documentation is delivered with the dataset it governs. Documentation scope, formats, and any interim reporting are agreed during scoping and defined in the engagement agreement.

Can we review the documentation before committing?

Yes. Redacted sample provenance documentation and export examples are available during scoping, so legal and compliance stakeholders can review the evidence format before an engagement begins.

We map the evidence your review process requires and provide redacted sample documentation and export examples during scoping.